Senior Coordinator, Communications

Beverly Hills, CA

Full Time

Marketing, Communications and Content

Entry Level

Senior Coordinator, Communications

Department: Marketing, Communications and Content
Reports to: Vice President, Communications and Talent Relations
Job Type: Full time – Regular
Job Classification: Hourly (non-exempt)
Workplace Location: Beverly Hills – 8949 Wilshire
Compensation: $25 - $27

Summary/Objective:
The Senior Coordinator will provide administrative support to the Academy's Communications team. You will manage calendars, relay timely and sensitive messages and information, process documents, book travel, support publicity efforts and events, and manage projects as assigned. You will work collaboratively and strategically across Academy-wide initiatives and programs.

Essential Functions of the Job:

In support of the VP, Communications and Talent Relations, schedule meetings, sessions and calls, make travel arrangements, and manage invoices and expense reimbursements.
Provide logistical and administrative support for internal and external meetings.
Work with team members on various special events and press opportunities, including the Student Academy Awards, Gold Rising events, member meetings, Academy Museum events and all Oscar-related special events.
Monitor publicity inbox and press coverage, daily press distribution, press list maintenance. Respond to press inquiries in a timely manner.
Member communications support as assigned.
Support talent relations team with logistics, including but not limited to booking travel/car service, grooming and on-site assistance.
Process invoices and track expense reimbursements for department and senior leaders.
Maintain confidential records, data and documents pertaining to department administrative needs and any notes and data related to those files.
Review a variety of documents for proper formatting and spelling to ensure consistent output.
Other duties and special projects as assigned.

Required Competencies:

A bachelor's degree is required. An equivalent combination of education and experience will be considered in lieu of the degree.
Minimum two years of administrative support experience is required; experience performing these duties in a film, entertainment, and PR agency work environment is preferred.
Intermediate knowledge of MS Office applications (Outlook, Word, Excel and PowerPoint). Experience with relational databases a plus (CRM desired).
Proven work experience in meeting deadlines and remaining flexible to last-minute changes in a fast-paced and high-pressure environment.
Outstanding communication skills, including highly professional verbal and written communication skills with special attention to detail and accuracy.
Ability to work, meet deadlines, and remain flexible to last minute changes in a fast pace and high-pressure environment.
Availability to work some nights and weekends as needed and possibly assigned on short notice.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Our Benefits:

Comprehensive medical, dental, and vision coverage.
15 days of PTO, plus company-paid holidays.
Additional time off including summer hours, winter hours, and a cultural floating holiday.
Paid sick leave.
Paid parental leave.
401k retirement plan with a company match
Clean Air Commuter Program
Employee Assistance Program through ComPsych Guidance Resources.
Wellness benefits through Cigna Healthcare.
Free access to 16,000+ online courses through LinkedIn Learning
Free Academy membership screenings
Free tickets and screenings at the Academy Museum
Employee discounts through LifeMart and Working Advantage

#LI-DNI

Apply for this position

Required*

First Name*

Last Name*

Email Address*

Phone*

Address

Resume*

We've received your resume. Click here to update it.

Attach resume or Paste resume

Attach resume as .pdf, .doc, .docx, .odt, .txt, or .rtf (limit 5MB) or Paste resume

Paste your resume here or Attach resume file

Cover Letter*

LinkedIn Profile URL:

Please enter the name of the specific source where you learned about this position.*

Are you legally authorized to work in the United States?*

Will you now or in the future require sponsorship for employment visa status (e.g. H-1B visa status)?*

What are your salary expectations and ideal salary? Please do not list “negotiable” or related.*

Are you able to perform the “essential functions” of the job for which you are applying (with or without reasonable accommodation)?

NOTE: This question is not designed to elicit information about an applicant’s disability. Please do not provide information about the existence of a disability, particular accommodation, or whether accommodation is necessary. These issues may be addressed at a later stage, to the extent permitted by law.*

Do you have a bachelor's degree or equivalent combination of education and experience?*

Do you have a minimum two years of administrative support experience?*

The following questions are entirely optional.

To comply with government Equal Employment Opportunity and/or Affirmative Action reporting regulations, we are requesting (but NOT requiring) that you enter this personal data. This information will not be used in connection with any employment decisions, and will be used solely as permitted by state and federal law. Your voluntary cooperation would be appreciated. Learn more.

Gender

Race/Ethnicity

Human Check*

Submit Application

Thanks for visiting our Career Page. Please review our open positions and apply to the positions that match your qualifications.

Senior Coordinator, Communications

Apply for this position