Department: Registration and Collections Management
Reports to: Registrar, Loans and Exhibitions
Job Type: Temporary– Part-time
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Academy Museum
 

This position will play a critical role in the Museum’s loans and exhibitions registration programs. The ideal individual is  highly organized, efficient, able to multi-task and prioritize, communicate effectively, and possess leadership skills.

This is a limited-term position through June 2026.

Essential Functions of the Job:

• Manage logistics for incoming/outgoing loans and in-house and traveling exhibitions (e.g., handling, packing, shipping, preparation, courier responsibilities, and condition reporting).
• Ensure proper documentation and record-keeping are in place, following AAM standards, for loans and exhibitions (e.g., loan agreements, facility reports, insurance certificates, receipts, condition reports, and pro forma invoices).
• Manage workflow and schedule in collaboration with other departments to ensure loans and exhibitions are delivered, installed/de-installed, and returned efficiently and safely.
• Identify and anticipate potential issues and communicate with all stakeholders to keep projects progressing on schedule.
• Supervise art handling and exhibition preparation of loan objects including installation, de-installation, transport, unpacking and packing of crates, and other movement.
• Supervise filming and photography of objects or galleries.
• Assist with maintaining record-keeping systems and procedures that promote identification and management of Museum loans and exhibitions and outgoing Library loans.
• Manage loans and exhibitions physical files and assist with loans and exhibitions updates in our record-keeping systems.
• Collaborate with several Academy departments to ensure proper care and management of loans and exhibitions including curatorial, exhibition preparation, conservation, and security. 
• Liaise with stakeholders, including other Academy staff, members of site-partner organizations, staff at other institutions, donors, vendors, fine art shipping companies, and members of the public.

• A bachelor's degree in museum studies, information science, or a related degree is required. Relevant combinations of education and or experience will be considered.
• 7+ years of experience with Museum registration is required.
• A valid passport and driver’s license and be willing to travel domestically and internationally, as necessary.
• Extensive knowledge of and experience with standard museum registration and collections management policies and procedures is essential.
• Strong computer skills including experience and proficiency with relational collection management databases, word processing, and spreadsheets.
• Excellent oral and written communication and interpersonal skills.
• Knowledge and experience with best handling practices and preventative care for museum objects.
•  Familiarity with storing, moving, and packing artworks to museum standards. 
• A commitment to diversity, equity, accessibility, and inclusion.

Physical Demands:

• Ability to sit, walk, stand, climb stairs and ladders, and move or push objects up to 30 pounds.

Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.

Compensation: The expected base hourly rate for this role is $55.00. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law.