Senior Coordinator, Research and Special Projects
Beverly Hills, CA
Full Time
Library
Entry Level
Department: Reference and Public Services
Reports to: Director, Reference and Public Services
Job Type: Full-time – Regular
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Fairbanks
Summary/Objective:
The Senior Coordinator, Research and Special Projects, provides a range of reference services for Academy staff, Academy members, and donors, in addition to working on a wide variety of specialized tasks and projects assigned.
Essential Functions of the Job
Required Competencies:
Preferred Qualifications:
Physical Demands:
Work Environment:
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
Hybrid Requirement: This position will require a minimum of 4 days per week of in-person work at the Academy's Margaret Herrick Library in Beverly Hills.
Compensation: The expected base salary range for this role is $23.84 - $24.56. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.)
Benefits:
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Reports to: Director, Reference and Public Services
Job Type: Full-time – Regular
Job Classification: Hourly (Non-exempt)
Workplace Location: Los Angeles – Fairbanks
Summary/Objective:
The Senior Coordinator, Research and Special Projects, provides a range of reference services for Academy staff, Academy members, and donors, in addition to working on a wide variety of specialized tasks and projects assigned.
This position is represented by a union.
Essential Functions of the Job
- Assist with research for Academy internal staff (Museum Curatorial, Film Archive, Film Programming) and Academy members and donors for a wide variety of projects and programs throughout the year, utilizing all available Academy Collection assets, including archival materials, photographs, books, periodicals, clippings, scholarly journals, oral histories, and graphic arts holdings.
- Assist with the delivery of digital and facsimile Academy Collection assets and coordinate project orders to completion under at times urgent deadlines.
- Staff the Library’s Orientation desk on hourly shifts throughout the week, typically for 4-8 hours per week, checking visitors in to the Library’s reading rooms and communicating Library policies and rules.
- Process and create item-level records in the Academy Collection database for archival materials in preparation for digitization.
- Coordinate and operate the Library's biweekly shuttle transporting collection items between Academy buildings in Los Angeles.
- Prepare and send acknowledgement letters and emails for donations to the Academy Collection, updating the records in the database and physical files.
- Route incoming voicemail to the appropriate departments.
- Perform other duties as assigned.
Required Competencies:
- A bachelor’s degree from an accredited college or university is required.
- Knowledge of film history and familiarity with print and online film research resources.
- Experience with basic software systems, including Microsoft Office, and working knowledge of library software and databases.
- Excellent oral, written and interpersonal communication skills.
- Strong service orientation and professional demeanor.
- Ability to work effectively with colleagues, administrators, and patrons.
- Meticulous attention to detail, strong organizational skills, and the ability to balance multiple projects.
- Ability to work both independently and collaboratively, both with long-term and deadline-driven projects.
- Flexibility with regard to work assignments, as priorities and projects can change suddenly.
Preferred Qualifications:
- 1 year library/reference work experience
- Current MLIS students are encouraged to apply
Physical Demands:
- Kneeling, bending, or stooping to access books and filed materials.
- Ability to move boxes up to 30 lbs.
- Ability to ascend and descend stairways.
Work Environment:
- Work takes place inside in a shared office environment.
Required Vaccination: Full vaccination against COVID-19 is required, including any booster vaccinations as applicable. Exception: Medical and religious accommodations approved by the Office of People & Culture.
Hybrid Requirement: This position will require a minimum of 4 days per week of in-person work at the Academy's Margaret Herrick Library in Beverly Hills.
Compensation: The expected base salary range for this role is $23.84 - $24.56. The actual base pay offered will be determined by factors such as experience, skills, training, location, certifications, education, and other factors permitted by law. Decisions will be made on a case-by-case basis.)
Benefits:
- Comprehensive medical, dental, and vision coverage
- Life insurance
- 15 days of PTO, plus company-paid holidays.
- Additional time off including summer hours, winter hours, and a cultural floating holiday.
- Paid sick leave.
- Paid parental leave.
- 401k retirement plan with a company match
- Clean Air Commuter Program
- Employee Assistance Program through Cigna
- Wellness benefits through CompPsych Guidance Resources
- Free access to 16,000+ online courses through LinkedIn Learning
- Free membership screenings
- Free tickets and screenings at the Academy Museum
- Employee discounts through LifeMart and Working Advantage
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